Beaver Creek Church of the Brethren
Leadership Team Meeting
May 19, 2016
Present: Bill Wood, Brad Eckard, Ann Healy, Bill Eckard, Deanne Dastoli, Diane Miller, Charles Wright, Darlene LaPrade, Joe LaPrade. Ex-officio: Glenn Bollinger – Pastor, Dana Suter – Church Clerk. Absent: Theresa Eckard, Donna Miller – Treasurer.
Bill Wood called the meeting to order at 7:00 pm. Charles Wright led the group in devotions and a prayer. The minutes from last month’s meeting and the Treasurer’s report were approved.
Calendar Roundtable: May 31 – May Caroling, June 5 – First Sunday Breakfast and summer hours begin, June 12 – Graduate Sunday Recognition and Outdoor Worship, June 25 – Men’s Fellowship Steak Dinner, June 26 – Dance in Motion and Bread and Cup Communion during worship hour, July 10 – 14 VBS with Montezuma COB. Deanne stated that the Fellowship Team may have a movie night and show the movie War Room – date and time pending.
Bill Eckard gave an update on several Facilities Team projects: Smith Paving has the driveway to the parsonage on heir schedule, but due to the weather they are running behind. The chimney at the parsonage has been repaired. The acoustic panels have been delivered and will be installed in the fellowship hall soon. The exit lights at the church have been replaced and mulch has been placed around the church. Bill reported that they had sufficient funds to repair the remaining church pews.
Charles Wright reported that the Finance Team is continuing to work on completing the internal audit as requested by the Leadership Team. The Finance Team will be meeting soon to lay out concise instructions in order for the persons involved in preparing the audit to have a clear vision of what is expected for completion. Charles reported that the Finance Team is developing an alternate process to replace the teller system that is presently used to count the offering in light of the current system not being well received by some members of the congregation. The Finance Team will continue working on the proposal to present to the Leadership Team at next month’s meeting. Joe LaPrade stated that the teller system has not been well received by the congregation and he asked if a member of the LT would make a proposal to stop the teller system for counting the offering immediately. After some discussion, Charles said a new procedure should be in place in a month to six weeks and no proposal was made by any LT member. Several members of the LT stated their support and faith they had in the Finance Team, Financial Secretary, and the Treasurer.
Pastor’s Report: Glenn reported that he would be leading a combined adult Sunday School Class beginning June 5 – August 28 on Brethren Theology. Glenn will be serving as dean at Brethren Woods the week of June 12 and will miss the June 16 Leadership Team Meeting.
Old Business: There have been no volunteers to serve as the other delegate at Annual Conference this year. Bill stated that Debbie will be in attendance with Glenn and would be willing to serve as the second delegate from Beaver Creek. Bill Eckard made a motion to accept Debbie as the second delegate and Diane seconded the motion. The motion passed.
New Business: Bill Wood encouraged the Leadership Team to express ideas to get through the slump in attendance which many churches go through during the summer months. Some ideas that were shared are as follows: A special combined Sunday School class, campfire vespers, carry – in picnic, hayride, block party, service project, fishing trip, pool party, progressive dinner/picnic, camping, and having something different during the worship hour.
The meeting was adjourned at 7:50 pm.
The next Leadership Team meeting is June 16, 2016 at 7:00 pm.
Dana Suter, Church Clerk