Beaver Creek Church of the Brethren
Leadership Team Meeting
January 16, 2020
Present: Ann Healy, Deborah Hoover, John Jordan, Joe LaPrade, Amy Saum, Zack Wampler, Kenny Wheelbarger, Brian Whitmore, Bill Wood. Ex-Officio: Ryan Cooper – Pastor, Darlene LaPrade – Church Clerk, Tess Southerly.
Zack called the meeting to order at 7:00 p.m. and opened with devotions.
The minutes from the December meeting were approved.
Calendar Roundtable: January 26 – Women’s Fellowship Luncheon followed by a Church Choir/Band/Music meeting, February 16 – All Church Birthday Party, February 29 – Men’s Fellowship Meeting @ Thomas House (7:15 a.m.), March 8 – District Youth SNL (3:00 p.m.), March 15 – Chili Cook-off, March 27, 28 or 29th, April 3rd or 4th , and April 10th – Lenten Vespers, June 28 – Bread and Cup Communion.
Pastor Ryan has requested vacation days in keeping with his employment agreement. A motion was made to accept this request. The motion was seconded and approved.
Treasurer’s Report: The Treasurer’s report was approved. The Wells Fargo accounts are now closed. It was noted that we are still working to get control of the Vanguard Accounts. We do have a considerable amount of money in the savings. After looking at expenses and balances, all excess funds will be placed in the Vanguard Accounts. There was discussion about the direct deposit option for giving. It was decided that the Financial Secretary should have access to the bank statements to reconcile the accounts. Pastor Ryan asked if the Housing Fund has been set up yet. Joe will check with Chris Dastoli.
Matters for Leadership Team: The Congregational Business Meeting will be held on February 3, 2020. The agenda will be as follows:
• Opening and Devotions
• Minutes of previous Council meeting
• Treasurer’s Report
• Financial Secretary Report
• Focus Team Reports
• Leadership Team Report
• Pastor’s Report
• Acceptance of Reports
• New Business
• Adjournment
The polity change needed for the new description of the Treasurer position will be presented during New Business. This change requires a 2/3 vote to pass.
The possibility of a Membership Drive in the future was mentioned.
A 2020 Pictorial Directory is being planned for the spring.
There will be a VBS planning meeting in the near future. Beaver Creek will be the host church for this summer’s VBS.
Pastor Ryan will be sending out a Bible Study questionnaire in early February. He noted that he is planning to offer the same Bible Study at two different times during the week (day and evening/weekend times). He has seven topics choices. The Bible Studies will begin in March to coincide with Lent.
The District Congregation Care Team (Deacons) would like to attend one of our Leadership Team meetings to hear about what we are doing and what our needs are from the District. It was suggested that we put out a survey in the bulletin in February to get feedback from the congregation. The District Care Team would be invited to our March meeting.
Pastor Ryan reported that he has a conflict with the July Leadership Team meeting date.
Nursery volunteers are needed during worship. A question was raised as to the need to hire paid nursery workers.
John reported that the Ministry Team met and had a productive meeting.
Bill reported that the Deacons met and discussed visitation options due to lack of members. The Deacons are proposing to collect and organize members to do visitation only. An Ad Hoc committee will be appointed to explore this option and put together a proposal to present to the congregation. Ann Healy and Pastor Ryan agreed to serve on this committee. Additional members will be asked to serve.
Old Business: None
New Business: None
The meeting was adjourned at 8:06 p.m.
Darlene LaPrade – Church Clerk