Beaver Creek Church of the Brethren
Leadership Team Meeting
September 15, 2016

Present: Bill Wood, Brad Eckard, Ann Healy, Darlene LaPrade, Deanne Dastoli, Diane Miller, Theresa Eckard, Charles Wright. Ex-officio: Glenn Bollinger – Pastor, Dana Suter – Church Clerk, Roger Simmons, Joe LaPrade. Absent: Bill Eckard, Donna Miller – Treasurer.

Bill Wood called the meeting to order at 7:00 pm.

Diane Miller led the group in devotions and a prayer.

The minutes and the Treasurer’s report from last month’s meeting were accepted.

Calendar Update: Sept. 25 – LaDawn Knicely filling the pulpit, Oct. 2 – First Sunday Breakfast, First Sunday Offering for AVA Care, Oct. 8 – Church Workday, Oct. 29 – Men’s Fellowship Chicken Barbecue, Nov. 11/12 – Beaver Creek Cares Service Weekend, Nov. 20 – Joint Thanksgiving Service with the Bridgewater area churches at the Bridgewater Baptist Church.

The LT needs to place a new member on the Gifts & Calling Team and get at least three units of Deacons to place on the ballot for the Fall Congregational Business Meeting. Bill Wood will follow-up with some suggested nominees. The Gifts & Calling Team is having difficulty finding a second candidate for Chair-Elect. They have secured one candidate but are asking the LT for guidance if they are unable to secure another person to have an election. Diane Miller made a motion to ask the Gifts & Calling Team to bring one name to the ballot by acclamation if they are unable to secure a second candidate. Ann Healy seconded the motion and the motion passed unanimously.

Pastor’s Report: Baptisms/Membership Transfers will be taking place Sunday, Sept. 18. Baptism candidates are Emma Eckard, Becca Shiflet, and Ryan Evans. The transfer of membership candidates are Alice Over and Morgan Martindell and Ben Martindell.

Old Business:

Beaver Creek Cares Service Weekend: Diane Miller reported that plans are coming together for the weekend of Nov. 11-12. A sign-up sheet will be in the vestibule in early October to see how many people are interested and get a better idea of how many places we are able to serve. The Outreach Team has secured White Birch Estates and the Sadie Rose Foundation so far with possible other locations if needed. The weekend will start with hotdogs/vespers service on Friday night. On Saturday morning, breakfast will be served around 8:00 and then everyone will get their assignments for the day. A sharing period will occur during the Sunday worship.

Church Insurance: Roger Simmons was in attendance to answer any questions from the LT about the proposed increase in the church insurance policy which would increase the deductible to $10,000. Roger reported that the Facilities Team feels the need to proceed with the increased amount as advised by the insurance representative and this will be presented to the congregation at the Fall Congregational Business Meeting.

Budget Preparation: Bill reported that there were a few focus teams that had not turned their budgets in to the Finance Team and so he had taken the liberty of filling in those numbers with some help from Glenn. In an effort to lower this year’s budget, Glenn requested to suspend the Pastor’s Housing Fund for this year. After some discussion and a few corrections to the proposed budget, Charles made a motion to accept the budget for presentation at the Fall Congregational Business Meeting. Deanne seconded the motion and the motion passed.

Finance Team: Charles reported that at the June LT meeting it was decided to count only the cash after worship and revisit a plan that the Finance Team was working on in September. Charles gave the LT members a handout of the proposed procedure and asked the LT if they could implement this plan at the beginning of November. The Finance Team has an Assistant Financial Secretary and an alternate counter secured but the process to train these individuals would need to start soon. A discussion of the offering counting procedures (both in the past and present) began with many concerns and ideas shared. Ann made a motion that we continue counting the cash only after church like is currently being done since June 16 LT meeting and Diane seconded the motion. A vote was taken by written ballot with 7 yes and 1 abstained. Charles asked the LT for a clear direction as to what the Finance Team needed to do in moving forward.

New Business: Agenda for Fall Congregational Business Meeting on October 23, 2016

  1. Opening and devotions
  2. Minutes of previous Council Meeting
  3. Treasurer’s report
  4. Update on church financial procedures
  5. Ballot
  6. Appointment of Cemetery Trustees (Marlin Simmons, Dan Rhodes, Dennis Miller)
  7. Reaffirmation of Church Trustees (Marlin Simmons, Roger Simmons, Dan Rhodes)
  8. Church insurance policy recommendations
  9. Budget
  10. New business
  11. Ballot results
  12. Adjournment

Darlene made a motion to accept the agenda and Theresa seconded the motion. The motion passed.

The meeting was adjourned at 8:42 pm.

The next Leadership Team meeting is October 20, 2016 at 7:00 pm.

Respectfully Submitted,
Dana Suter, Church Clerk

September minutes posted