There were two meetings on one night in December for the church leadership teams: first, the final meeting of the 2015 team, and then the orientation meeting of the 2016 team. Here are minutes:
Beaver Creek Church of the Brethren
Leadership Team Meeting
December 17, 2015
Present: Evy Kaye Sandin, Bill Wood, Candy Hulvey, Jeanette Hess, Theresa Eckard, Bill Eckard, Deborah Hoover, Charles Wright. Ex-officio: Glenn Bollinger – Pastor, Donna Miller – Treasurer, Dana Suter – Church Clerk. Absent: Jane Cyzick.
Evy Kaye called the meeting to order at 7:01 pm. Donna Miller led the group in devotions and a prayer. The minutes from last month’s meeting and the Treasurer’s report were approved. The master calendar was updated.
Focus Team Reports:
Christian Ed. & Discipleship: No report.
Facilities: Bill Eckard reported that Valley Roofing will be installing gutter guards in January. The price for additional shelving in the library is $800. The Facilities Team has $589 to go towards the price of the shelves. The line item Library & Films in the Christian Education & Discipleship Team’s budget for $200 will also go towards the shelving. The Facilities Team reports that the price of railing outside the side door of the church near the handicap parking will cost $806.50.
Fellowship: Deborah Hoover reported that Brenda Cline has resigned from the Fellowship Team and they are looking for a replacement.
Finance: Charles reported that the Finance Team has completed a list of their duties/responsibilities and it will be placed in the church office. The Finance Team continues to look at suggestions made by Dan Martin, CPA. One suggestion they will be looking at is moving from using Quicken to Quick Books in the next year. A copy of Dan Martin’s report was given to the Leadership Chair and Chair-Elect, both present and next years.
Outreach: Jeanette reported that money for the Heifer Project will be collected until the end of the year.
Ministry: No report.
Worship: Candy reported that the Christmas Eve Service is titled Come to Bethlehem. The Worship Team has talked with Adrienne Whiteside about returning to her position as the choir director. Due to work constraints, she would be thirty minutes late to choir practice, which is not an issue for the choir.
Deacon’s Report: Donna reported that a Bread and Cup Communion is January 3.
Unfinished Business: Evy Kaye handed out copies of the results of the Facilities and the Spiritual Emphasis discussions. Evy Kaye and Roger Simmons met with Phil Stone, Jr. about the Spring Creek Town Hall property. Phil Stone suggested that Beaver Creek get a Quit Claim Deed against the property. Evy Kaye read a recommended resolution to present to the congregation at the February Congregational Business Meeting. Bill Wood made a recommendation to adopt the resolution and Candy seconded the motion. The motion passed.
New Business: Homecoming will be held in 2016 and a committee needs to be appointed. Bill Wood presented an idea for Homecoming 2016 to marry the usual Homecoming Sunday event with an Outreach event on Saturday of the same weekend. Bill suggested a possibility for chairing the committee. Evy Kaye reminded team members that Focus Team yearly reports are due to the church office by January 15. Evy Kaye reported that Jane Cyzick has resigned from the Christian Education & Discipleship Team. Evy Kaye read a letter from the District Office stating that the District Ministerial Leadership Team would not be renewing Greg Evans Ministerial License, at his request.
Evy Kaye led the group in a prayer. The meeting was adjourned at 7:50.
Dana Suter, Church Clerk
Re-organizational Leadership Team Meeting
December 17, 2015
Present: Bill Wood, Diane Miller, Darlene LaPrade, Misti Wheelbarger, John Jordan, Ann Healy, Debbie Bollinger, Charles Wright, Mike Suter, Theresa Eckard, Brad Eckard, Deborah Hoover, Bill Eckard, Bill Miller, Candy Hulvey, Roger Simmons, Marlin Simmons. Ex-officio: Glenn Bollinger – Pastor, Donna Miller – Treasurer, Dana Suter – Church Clerk.
Bill Wood called the meeting to order at 7:54 pm.
The Focus Teams decided on a chairperson, secretary, and a Leadership Team Representative for their team. They are as follows:
Facilities: Roger Simmons – Chair, Marlin Simmons – Secretary, Bill Eckard – LT Representative
Finance: Carole Grove – Chair, Mike Suter – Secretary, Charles Wright – LT Representative
Ministry: Faye Wampler – Chair/Secretary, John Jordan, Theresa Eckard – LT Representative
Worship: Debbie Bollinger – Chair, Candy Hulvey – Secretary, Ann Healy – LT Representative
Outreach and Missions: Bill Miller – Chair, Jim Grove – Secretary, Diane Miller – LT Representative
Christian Education & Discipleship: Misti Wheelbarger – Chair, Darlene LaPrade – LT Rep., Vacancy
Fellowship: Deborah Hoover – Chair, Deanne Dastoli – LT Representative, Vacancy
Bill shared some notes on what to expect at upcoming Leadership Team meetings. Copies of the church polity were handed out to team members.
A suggestion from the Spiritual Emphases talks was to update the Beaver Creek Church brochure. Bill handed out an updated version of the brochure for review and asked team members to bring any additional suggestions to next month’s meeting.
Bill asked the Leadership Team to authorize an internal review of the church’s finances to be conducted at the discretion of the Finance Team, in keeping with the church polity’s requirement of an annual audit. Charles made a motion to accept the proposal and Bill Eckard seconded the motion. The motion passed.
The next Leadership Team Meeting is January 21, 2016. The meeting was adjourned at 8:13 pm.
Dana Suter – Church Clerk