Beaver Creek Church of the Brethren
Leadership Team Meeting
January 15, 2015
Present: Evy Kaye Sandin, Jane Cyzick, Candy Hulvey, Bill Wood, Sean Dunn, Deborah Hoover, Bill Eckard, Jeanette Hess, Theresa Eckard, Charles Wright. Ex-officio: Glenn Bollinger-Pastor, Donna MillerTreasurer, Dana Suter-Church Clerk.
Evy Kaye called the meeting to order at 7:02 p.m. Glenn led devotions. The minutes of the previous meeting were approved with corrections. The Treasurer’s report was approved. The Master Calendar was updated.
Copies of the church polity were given out to those present. Leadership Team responsibilities were reviewed as listed in the polity.
Focus Team Reports:
Facilities: Bill Eckard reported that the Facilities Team did a walk-thru of the church and parsonage on Jan.5. The items listed for the church are as follows: Repair ceiling in Pathfinders classroom and paint room, paint basement, repair trim on front doors and paint doors, purchase magnets for front doors, put crash bar on basement door and key like other doors, repair pews and remove headphone jacks, remove white paint on brick, repair metal trim on window, trim trees, purchase 2 nonskid rugs, and repair square cutout on corner of asphalt. The items listed for the parsonage are as follows: Grout the master bathroom, repair holes in basement ceiling, repair picture window, and resurface driveway and possibly pave lower driveway. Jane Cyzick asked if there were plans to add additional shelving in the library. The Christian Education Team will discuss the need with Phyllis Simmons, Library Committee, and follow-up with the Facilities Team.
Worship: Candy Hulvey reported that the choir will continue to practice on Wednesday evenings at 7:30 p.m. They are seeking a new Choir Director. Glenn will be on vacation April 5-15.
Finance: Charles Wright reported that the offering teller program was implemented in January. The focus team members are serving as the tellers for the month of January. Commitment pledge cards were collected. Thirty-four cards were received with a total of $98,072.20 pledged. Team members feel there is a need to develop some guidelines for individual focus teams to help them create their budgets. They are also working on creating a position for a Financial Secretary Assistant to act in the absence of the Financial Secretary.
Christian Education and Discipleship: Jane Cyzick reported that the members of her team had recommended the possibility that the Outreach and/or Fellowship Teams take over some of the programs for the youth. Obtaining a youth leader or re-instating the Youth Activities Team were items that were also discussed. Sean Dunn made a motion to table the discussion and get the focus team to clarify their recommendations. Charles seconded the motion and the motion passed.
Outreach: Jeanette Hess reported that the recipients of the First Sunday offerings were confirmed.
Fellowship: Deborah Hoover reported that several dates/activities had been placed on the calendar. The All-Church Retreat at Brethren Woods will be held August 21-23. They are also having a baby shower for AVA Care, checking on congregational interest for a Guess Who’s Coming to Dinner event, and sponsoring a possible hayride.
Ministry: Theresa Eckard shared that Glenn would present information about hiring a possible summer intern during New Business.
Congregational Care: Sean Dunn reported that the focus team discussed the necessity for audio/video tapes. The Wi-Fi connection continues to make the video drop while watching the service live.
Deacons: Donna Miller reported that Love Feast would be held Mar. 29.
Pastor’s Report: Glenn informed the group of the death of R. Jan Thompson. He reported that the Dayton Church of the Brethren had called a new pastor who would be starting in April.
Old Business: Copies of the results of the Leadership Team and Focus Teams Assessment and the proposed Congregation Assessment form were handed out to members. Evy Kaye encouraged members to read over them and bring suggestions to the next meeting. Members were also asked to look over the polity changes that have been made in red before next month.
New Business: The sign-up sheet for devotions was circulated. Glenn discussed the possibility of getting a summer ministry intern for 10 weeks. The intern would be a Brethren College Student who is interested in going into the ministry. Although an application has been submitted, there is no guarantee that Beaver Creek would be chosen to receive a summer intern. Deborah Hoover made a motion to present this at the Congregational Business Meeting on February 1. Bill Eckard seconded the motion and the motion passed. Glenn reported he had mistakenly left his Life Insurance out of the total for his group insurance in the 2015 Budget. Charles made a motion to add that into the group insurance line item and accept the budget as revised. Sean seconded the motion and the motion passed. The Leadership Team discussed the possibility of an external audit this year. Several firms as well as cost/options were debated. The Finance Team will gather information and report back next month. The agenda for the February 2015 Congregational Business meeting was approved. The meeting will be held immediately after the church service. Evy Kaye led the group in a prayer. The next meeting is February 19, 2015 at 7:00 p.m. The meeting adjourned at 9:07 p.m.
Dana Suter, Church Clerk