Beaver Creek Church of the Brethren
Leadership Team Meeting
May 15, 2014
Present: Jeanette Hess, Candy Hulvey, Donna Miller, Bill Wood, Charles Wright. Ex-Officio: Glenn Bollinger – Pastor, Darlene LaPrade – Church Clerk. Absent: Evy Kaye Sandin, Denise Shiflet, Marlin Simmons, Kenny Wheelbarger. Guest: Daniel Over.
Note: These minutes are edited to protect privacy in certain cases such as illnesses. The full unedited minutes are available for inspection from the Church Clerk.
Donna Miller called the meeting to order at 7:03 pm.
Charles Wright opened with devotions.
The minutes from the previous meeting were approved.
The Treasurer’s report was distributed and approved.
The master calendar was passed around for updates.
Focus Team Reports:
Ministry: Bill Wood reported that the team is working on a backlog of items.
Deacons: Bill Wood reported that the Deacons will meet this Sunday and will be working on their visitation schedules.
Worship: Candy Hulvey reported that May 18 is Youth Sunday, June 1 is Graduation Sunday, and June 22 is outdoor worship. The team is working on starting a hymn of the month. They are looking for an accompanist for the choir which would be a paid position for $60.00 monthly. E-mail announcements are going out to members as well as an announcement time 5 minutes before worship begins. The team is working on the sound system and will be working with the Congregational Care Team on this issue.
Finance Team: The team is trying to set up another meeting. The computer is ready for the Financial Secretary to use. Carole will contact Evy Kaye and deliver the computer to her. The computer will be kept in the Church Office until delivery.
Christian Education: Jeanette Hess reported that Vacation Bible School will be held July 6-10.
Fellowship Team: Reservations have been made with Brethren Woods for the All Church Retreat on September 19-21.
Outreach and Missions Team: No report.
Congregational Care Team: No report.
Facilities Team: No report.
Donna reminded the teams to send the minutes from their meetings to Tess and to make sure your team is meeting regularly.
Pastor’s Report: Glenn reported that the Fire Department has asked to come to the church to draw a layout of the floor plan of the church. A floor plan drawing was given to each focus team. Glenn would like to meet with each team at their next meetings. A transfer of membership request was received from [two members] to Bridgewater Church of the Brethren. Glenn reported that there are two potential weddings for this year. He asked members to please keep him informed of any issues or concerns within the church. [A member of the church is dealing with illness and has now returned home from the hospital.] Glenn asked for any feedback from the Leadership Team members. Glenn would also like to visit Sunday School classes in the future. The Men’s Fellowship Steak Dinner is on June 21. Glenn suggested a possibility of leaving the worship start time at 10:30 am. for the first two Sundays in September due to Homecoming. Glenn noted the following issues: finding a balance between fellowship and spirituality and the Springs of Living Water Initiative.
Old Business: Donna asked for names of members to serve as Financial Secretary, Church Clerk and Moderator. Darlene LaPrade has agreed to serve as Financial Secretary. [Individuals were discussed for nomination for church clerk and moderator. There was also a discussion of candidates for Deacon service and Deacons whose terms are expiring.]
New Business: Each team should be working on their budgets for next year. This is the last year the Jordans will be taking care of the landscaping. The Facilities Team will need to budget for the landscaping needs. Each team should prepare their own budget and give it to the Finance Team. The Finance Team will put it together and present it to the congregation for approval. As the teams prepare their budgets, they should ask themselves if they are fulfilling the mission of the church.
Other Business: A written 6 month report is due from each team in June. This report should highlight activities and things they’ve done. This report should be sent to Tess and also be given at the June Leadership Team meeting.
Teams were reminded to include Glenn in their team meetings.
A form is being developed for Steele and Alice to report their expenses to the church. This report is needed quarterly to be in compliance with the IRS.
A Christian film is being made in our area on June 2. If anyone is interested in being in the film, contact Michael Over. This information will be put on the church website and also in the announcements.
The meeting was adjourned at 8:34 pm.
Beaver Creek Church of the Brethren
Leadership Team Meeting
May 15, 2014
Present: Jeanette Hess, Candy Hulvey, Donna Miller, Bill Wood, Charles Wright. Ex-Officio: Glenn Bollinger – Pastor, Darlene LaPrade – Church Clerk. Absent: Evy Kaye Sandin, Denise Shiflet, Marlin Simmons, Kenny Wheelbarger. Guest: Daniel Over.
Note: These minutes are edited to protect privacy in certain cases such as illnesses. The full unedited minutes are available for inspection from the Church Clerk.
Donna Miller called the meeting to order at 7:03 pm.
Charles Wright opened with devotions.
The minutes from the previous meeting were approved.
The Treasurer’s report was distributed and approved.
The master calendar was passed around for updates.
Focus Team Reports:
Ministry: Bill Wood reported that the team is working on a backlog of items.
Deacons: Bill Wood reported that the Deacons will meet this Sunday and will be working on their visitation schedules.
Worship: Candy Hulvey reported that May 18 is Youth Sunday, June 1 is Graduation Sunday, and June 22 is outdoor worship. The team is working on starting a hymn of the month. They are looking for an accompanist for the choir which would be a paid position for $60.00 monthly. E-mail announcements are going out to members as well as an announcement time 5 minutes before worship begins. The team is working on the sound system and will be working with the Congregational Care Team on this issue.
Finance Team: The team is trying to set up another meeting. The computer is ready for the Financial Secretary to use. Carole will contact Evy Kaye and deliver the computer to her. The computer will be kept in the Church Office until delivery.
Christian Education: Jeanette Hess reported that Vacation Bible School will be held July 6-10.
Fellowship Team: Reservations have been made with Brethren Woods for the All Church Retreat on September 19-21.
Outreach and Missions Team: No report.
Congregational Care Team: No report.
Facilities Team: No report.
Donna reminded the teams to send the minutes from their meetings to Tess and to make sure your team is meeting regularly.
Pastor’s Report: Glenn reported that the Fire Department has asked to come to the church to draw a layout of the floor plan of the church. A floor plan drawing was given to each focus team. Glenn would like to meet with each team at their next meetings. A transfer of membership request was received from [two members] to Bridgewater Church of the Brethren. Glenn reported that there are two potential weddings for this year. He asked members to please keep him informed of any issues or concerns within the church. [A member of the church is dealing with illness and has now returned home from the hospital.] Glenn asked for any feedback from the Leadership Team members. Glenn would also like to visit Sunday School classes in the future. The Men’s Fellowship Steak Dinner is on June 21. Glenn suggested a possibility of leaving the worship start time at 10:30 am. for the first two Sundays in September due to Homecoming. Glenn noted the following issues: finding a balance between fellowship and spirituality and the Springs of Living Water Initiative.
Old Business: Donna asked for names of members to serve as Financial Secretary, Church Clerk and Moderator. Darlene LaPrade has agreed to serve as Financial Secretary. [Individuals were discussed for nomination for church clerk and moderator. There was also a discussion of candidates for Deacon service and Deacons whose terms are expiring.]
New Business: Each team should be working on their budgets for next year. This is the last year the Jordans will be taking care of the landscaping. The Facilities Team will need to budget for the landscaping needs. Each team should prepare their own budget and give it to the Finance Team. The Finance Team will put it together and present it to the congregation for approval. As the teams prepare their budgets, they should ask themselves if they are fulfilling the mission of the church.
Other Business: A written 6 month report is due from each team in June. This report should highlight activities and things they’ve done. This report should be sent to Tess and also be given at the June Leadership Team meeting.
Teams were reminded to include Glenn in their team meetings.
A form is being developed for Steele and Alice to report their expenses to the church. This report is needed quarterly to be in compliance with the IRS.
A Christian film is being made in our area on June 2. If anyone is interested in being in the film, contact Michael Over. This information will be put on the church website and also in the announcements.
The meeting was adjourned at 8:34 pm.