The February minutes of the Church Leadership Team are now posted. If you have Microsoft Word, click the link to: the original minutes file; or click on “Continue reading” below to read the minutes in your browser.

Beaver Creek Church of the Brethren

Leadership Team Meeting

February 28, 2013 

Present:  Josh Bollinger, Bill Wood, Roger Simmons, Bob Hess, Jeanette Hess, Charles Wright, Denise Shiflet, Tim Grove, Regina Harlow and Donna Miller.

Tim Grove called the meeting to order at 7:03 p.m.

Jeanette Hess opened with devotions reading from Jesus Calling.

The minutes from the previous meeting were approved.

The Treasurer’s report was distributed and approved.

Calendar Roundtable:

  • Deacons:  March 24 at 7:00 – Love Feast
  • Fellowship:  March 17 – Luncheon, March 30 – Easter Egg Hunt 10-12, Sunrise Service – March 31 – 7:00 a.m. with breakfast being served by Women’s Fellowship, All Church Birthday – April 14, and Progressive Dinner – August 11.
  • Congregational Care: Pictorial Directory – March 29-30 with make-up in April.

A suggestion was made that a blank 2013 calendar be provided to each team member to use to record events and for scheduling future events.  Tim would contact church office for copies.

Focus Teams, Deacons and Pastor Concerns:

Worship:  Josh reported in lieu of Mother’s Day/Father’s Day gifts the choir robes would be cleaned with the funds.

Facilities:  Roger gave a report of the carpet and floor project.  A quote had been received for replacing the flooring in the Sunday school room and all carpet in the sanctuary.  Following much discussion, Charles Wright made a motion to authorize the Facilities Team to proceed with getting 3 quotes for replacing all ‘red’ carpet in the sanctuary, and repairing floors as deemed necessary, and to decide based on best value, which quote to accept, and be prepared to support the decision.  This approval would authorize the Facilities Team to spend, up to $20,000 from the Vanguard Account, the Capital Improvements Fund, for this project.  The motion was seconded by Bill Wood and passed. 

Outreach and Missions Team:  Bob Hess reported a request for funds had been received and granted to Angie Rhodes and Jane Cyzick to participate in a medical trip to Honduras.  Each would be given $500 from the International Missions Scholarship Fund.

Christian Education:  Jeanette Hess reported they have people working on setting up Children Church and will be getting started soon.

Finance:  Charles Wright had nothing to report.

Fellowship:  Denise Shiflet reported they are looking at ways to change the All Church Birthday party and securing paper products for church use.

Congregational Care:  Regina Harlow reported she will be taking over the Newsletter with the April edition, and encouraged all teams to provide information/articles.

Old BusinessChurch position on one person holding two offices concurrently.  Following much discussion, Bob Hess made a motion that we assign the Finance Team with the task of creating and filling the role of an Assistant Treasurer.  Denise Shiflet seconded the motion and it was approved.  After further discussion regarding the Treasurer holding two offices concurrently in 2014, it was decided there was no conflict of interest.

Tim reminded all Teams of the importance of timely reporting of all meetings to the Church Secretary.

Timely Reporting of Board Minutes was discussed.  Josh Bollinger moved to post approved minutes on the Church’s website with hardcopies available in the vestibule for pick-up the Sunday following all Leadership Team meetings.  Roger Simmons seconded the motion, and the motion passed.

New BusinessPreparation for 2014 Pastor’s Sabbatical.  Bill Wood shared that the Ministry Team is preparing a draft recommendation for sabbatical planning that will be brought to the  March meeting of the Leadership Team.

The meeting adjourned at 8:39 pm.

February minutes posted